A board meeting is an official gathering that brings together the senior management of an organisation to discuss governance and oversight, as well as decision-making. The meetings are usually held on a regular basis, for instance quarterly or monthly, but could also be ad-hoc to discuss urgent issues.
A well-organized agenda for meetings ensures that the boardroom meetings run smoothly, and that the most important issues are discussed in the time allotted. It’s important to keep the minutes of meetings brief and clear so that any board members can review them later or pass them on to other stakeholders.
The most productive meetings finish with a list of actions to follow-up and tasks for the board between meetings. Boardable’s Minutes Maker features allow you to quickly create minutes of your board meetings and publish them to distribute, while the Task Manager lets you to assign specific tasks to each of the board members. Ensure that attendees are aware of their duties and responsibilities by distributing minutes quickly, ideally within a week following your next meeting.
It is also essential to establish a culture of collaboration and respectful communication. Encourage different viewpoints and use the tools for communication on the board portal to promote active listening.
Additionally, it’s beneficial to hold informal meetings outside of the boardroom in order to https://boardroomprogram.com/the-best-board-management-software-for-organizations/ foster camaraderie and more natural conversation during formal meetings. This is especially beneficial for companies with a global presence. You can bring the board into operational areas to observe how things are being done in the field. This can help the board to become more engaged in the company and also improve the bottom line of the company.